So you’ve done your research and now you have narrowed down your search for payroll software to a few products. When it’s time to run the free payroll demonstration you’ve downloaded, how do you best spend your valuable time? After all, trying out several different payroll downloads can be time-consuming. Use these tips for using your time wisely, and you will get the most out of your payroll software download.
Perform daily tasks.
Let’s face it: marketers like to promote all of the coolest bells and whistles available. However, the point of downloading the payroll demo is to understand how the program functions and whether it can handle the unique payroll needs of your business. So instead of clicking around trying to find the ‘cool stuff’ you may have seen in a brochure or online, focus on the basics. Set up a few new employees and his/her earnings and deductions. Generate a pay run in all the methods you use, hourly and salaried, etc. If you use a time clock, check out the import function. Then test print your pay checks or generate the test pay advice for your direct deposit. Have a look at the tax filing process and see how that works. Go in and run a report or two, and see how easy it is to get the information you need. If there are payroll software deal breakers for your company, such as minimum wage tip calculations for a restaurant, be sure to find out how they operate in relation to what your company needs.
See proof of critical functions.
Remember those bells and whistles? Well, what might be a luxury to one company is a critical function for another. Before you start your testing, write down which of these critical payroll software functions are necessary for your business. If you are unable to find and use them during your testing process, be sure to have your sales rep show you first-hand how they work in relation to your business. This will require you to explain how your company needs them to work, which is not only a surprisingly good way of organizing your own thoughts, but also ensures you see first-hand that they will work specifically for your company.
Keep track of questions.
During your payroll software testing, you will most surely have questions along the way. Instead of letting them become frustrations, simply write them down with the goal of sending them to the sales representative to do their job and answer them. A good sales rep will answer your questions in a timely manner, so you can get on with your testing process.
Remember, once you get to the payroll software download, the hardest part of your payroll software search is over. Use these tips to perform more efficient testing, and you will save time and be confident in your payroll purchasing decision.